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Purchasing Clerk, Administrative Support

​CAMBA's Administration-Support Staff provides a variety of administrative and clerical duties necessary for the efficient and smooth day to day operations of the organization.


Essential Duties and Responsibilities:  The person filling this position is expected, under close supervision, to perform basic clerical and/or program related tasks; including the following:

  • Assist with keeping records on contract requirements in regard to purchasing, vendors and purchasing groups.
  • Assist with purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
  • Enter data into automated management information system and maintain up-to-date file system.
  • Review purchase orders to identify programs for delivery.
  • Log inventory of deliveries/packages received ensuring accuracy before signing off on deliveries.
  • Maintain accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Program Request forms and package receipts).
  • Keep track of back orders.
  • Maintain log of all sites that have ordered supplies.
  • Create and maintain delivery schedule of supplies.
  • Ensure inventory site is neat, orderly and easily accessible.
  • Follow up on program request forms.
  • Answer and screen incoming telephone calls.
  • Direct callers and general voicemail messages to the appropriate personnel.
  • May receive and distribute supplies to various programs throughout the agency.
  • May Fill out package received forms after cross referencing items purchased; ensure packing slip is stamped received and signed and forward slips to Program Manager as scheduled.
  • Tasks may be modified, expanded and/or assigned over a period of time.

 

Minimum Education/Experience Request:

  • High school diploma or G.E.D. and/or equivalent experience.

 

Other Requirements:

  • Experience using Microsoft Office applications (Word, Excel) and Outlook.
  • Lift and move boxes.

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