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Bookkeeper, Fiscal Department

CAMBA's General Finance Department is responsible for assuring that the financial policies of the Agency conform to all laws, regulations and CAMBA's fiscal policies, and that all financial resources are controlled, recorded and reported.  The General Finance Department plans, organizes, and monitors the financial activities of the Agency.  The department is responsible for the day to day management of all the Agency's cash services including, but not limited to: Cash Receipts, Accounts Payable, and Accounts Receivable.  This Department prepares the comprehensive combined financial statements and prepares for and oversees the year-end financial audit, the A133 and all funder required audits.  Due to the need for segregation of duties, for internal control, some duties for Bookkeepers and Clerks may vary. 

 

Essential Duties and Responsibilities:  The person filling this position is expected, under close supervision, to: (1) record and maintain financial transactions for the organization; and (2) conduct General Finance activities working as a team member; including the following:​

  • Maintain professional relationships with clients and client confidentiality.
  • Practice Universal Precautions/Standard Protocol & Procedures.
  • Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
  • Perform basic allocations for assigned expenses.
  • Retrieve invoices and prepare Payment Request Forms for assigned expenses.
  • Review PRF packages for compliance with CAMBA and funder policies.
  • Track payments and maintain files related to payments.
  • Assist Budget Department in determining budgets for allocated expenses.
  • Perform detailed account analysis.
  • Analyze internal financial reports.
  • Assist in the monitoring of fiscal related activity to ensure compliance with written policies and procedures.
  • Assist in the monitoring of current General Ledger activity.
  • Respond to management request for account analysis.
  • May assist in the facilitation of internal audits and preparation for external audits.
  • May prepare work papers (analysis of financial activity) for annual audits (i.e. funder, financial, single audit).
  • May prepare financial records for funder audits (i.e. gather relevant documentation, account analysis and work paper preparation).
  • May perform internal audits for closed and current programs.
  • May assist in the preparation of responses to follow up on audit reports and findings.
  • May create and maintain audit files (i.e. audit requirements).
  • Tasks may be modified, expanded and/or assigned over time.

 

Minimum Education/Experience Required:

  • High school diploma or G.E.D. and two years of applicable experience and/or equivalent experience

Other Requirements:

  • Experience in not-for-profit accounting a plus.
  • Knowledge of GAAP, accounting procedures, audit schedules, and financial reporting requirements.
  • Computer skills - Excel and Accounting programs (MIP a plus)
  • Must abide by strict ethical standards.
  • Must maintain integrity, objectivity, and confidentiality at all times.
  • Must avoid personal conflicts of interest. 

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