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Administrative Assistant, CAMBA Small Business Services

*This is a Temporary Position*​

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive.  We take a comprehensive approach by offering more than 160 integrated programs in:  Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 20,000 youth.  CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. 

CAMBA Small Business Services (CSBS): CSBS promotes economic revitalization by providing services specially tailored to the needs of entrepreneurs in New York City. CSBS offers one-on-one counseling and technical assistance, entrepreneurial classroom training, microloans, and linkages with other business development partners.       Our groundbreaking technology training, designed to improve business operations for small business owners, is being offered across NYC.   

Responsibilities:

  • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
  • Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
  • Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
  • Copy, collate and file correspondence and various documents weekly.
  • Organize and maintain filing system(s).
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Record, type and distribute minutes of meetings.
  • Enter data into automated management information system.
  • Ensure all agency forms, staff directory, and profiles are updated weekly.
  • Ensure that fax and copy machines are in working condition.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Schedule all office equipment repairs and servicing as needed.
  • Prepare, submit and track all MIS requests for assistance.
  • Post, monitor and secure information on all employee and/or client bulletin boards.
  • Collect and track employee time and attendance/vacation/comp-time and record into log.
  • Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
  • Order, receive, track, store and distribute office supplies.
  • Assist with the audit of all employees time and attendance data.
  • Deliver all employee time sheets to the Payroll department.
  • Coordinate and assign staff mail boxes as needed.
  • Conduct mail pick ups and/or deliveries.

Requirements:

  • High school diploma or G.E.D. and/or equivalent experience.
  • Strong communications skills, including public speaking, with an ability to adapt complex information for lay and professional audiences.
  • Ability to communicate effectively in English, orally and in writing.
  • Ability to handle multiple assignments, meet deadlines, and work independently.
  • Interest in nonprofit management, small business development and education, urban planning, public administration, marketing, and/or graphic design.
  • Proficiency in Microsoft Word, Excel, Outlook, Powerpoint and Internet Explorer.
  • Ability to type at a sufficient speed with sufficient accuracy to efficiently produce work product, as needed. ​

EOE:
CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.


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