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Administrative Assistant, Opportunity House
CAMBA operates five single adult homeless shelters and one single adult drop-in center, funded by New York City Department of Homeless Services.  Each shelter offers clients a supportive, structured, therapeutic, safe, and drug-free facility.  Homeless (often mentally-ill and substance-abusing) men and women are provided with comprehensive services to stabilize their condition in order to successfully transition into permanent and/or supported housing​. CAMBA’s Opportunity House (COH) located in downtown Brooklyn serves 62 men.

Responsibilities:
  • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
  • Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
  • Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
  • Copy, collate and file correspondence and various documents weekly.
  • Organize and maintain filing system(s).
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Record, type and distribute minutes of meetings.
  • Enter data into automated management information system.
  • Ensure all agency forms, staff directory, and profiles are updated weekly.
  • Ensure that fax and copy machines are in working condition.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Schedule all office equipment repairs and servicing as needed.
  • Prepare, submit and track all MIS requests for assistance.
  • Post, monitor and secure information on all employee and/or client bulletin boards.
  • Collect and track employee time and attendance and record into log.
  • Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
  • Order, receive, track, store and distribute office supplies.
  • Assist with the audit of all employees time and attendance data.
  • Deliver all employee time sheets to the fiscal department.
  • Coordinate and assign clients/staff mail boxes as needed.
  • ​Receive, sort, distribute, re-route client/former client/staff mail, and maintain client mail-log daily.​

Requirements:

  • High school diploma or G.E.D. and/or equivalent experience.​​
  • Proficient experience using Microsoft Office software and knowledge of databases.
  • Ability to type 45 words per minute.

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